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march/april 2008

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Membership Affairs COMMITTEE REPORT
Marking Progress

The VVA Membership Affairs Committee, as required by the VVA National Board of Directors, provides this yearly report on its Resolutions to the membership.

M-1-95 Verification and Security of DD Form 214: Vietnam Veterans of America requires that all applicants for individual membership in VVA must provide a copy of their DD Form 214 or other acceptable documentation establishing eligibility for membership. These documents are to be kept at the local level in a confidential and secure manner in accordance with the provisions of the VVA Constitution. Verification to the national organization shall be done by the local chapter secretary or, in the absence of the secretary, a designated chapter official.

All DD 214s for life members or veterans incarcerated members that are sent to the VVA Membership Department as required by the VVA Constitution are entered into the VVA database and then destroyed. The VVA database is protected by a password and is behind locked doors in the VVA national office. All information in the database is backed up and stored at a secure, off-site location.

M-2-95 Communication Between VVA’s Organizational Levels: Vietnam Veterans of America recognizes that the national office must reply to all communications from state councils and chapters within five working days, and state councils and chapters must reply to all communications from the national office within ten working days.

The VVA Membership Department makes every effort to address all questions and inquiries pertaining to membership matters in a timely manner. The VVA Membership Affairs Committee has a Membership Chairs talk list to distribute membership-related items or issues. Very often this input from the talk list members (VVA Officers, State Council Presidents, and State Council Membership Chairs) provides insights on membership matters from VVA’s other organizational levels.

Harris-Connect once again will be contacting all VVA and AVVA members for their information to be published in the 2008 VVA Membership Directory. If you choose not to contribute information, your wish will be honored. If you wish to purchase a directory, the costs are: $79 for a soft cover; $89 for a hard cover; and $89 for a DVD or $20 for a DVD with the purchase of a directory.

The committee is preparing a seminar for the upcoming National Leadership Conference. “Path to Successful Recruitment & Retention of Members” is based on the VVA Chapter Membership Development Plan. The power point presentation will include members of many successful chapters available for your questions.

Your comments or suggestions about improving your membership experience with VVA are always welcome.

Committee members: Bill Meeks, Jr., Chair; Patrick Welch, Vice Chair; Carol Baker, Peter Bessigano, Al Cummings, Fred Elliott, Ned Foote, Larry Frazee, Charlie Montgomery, Mike Oravetz, Jim Pace, Dick Southern; Special Advisers: Linda Haberkorn, John Miterko, John Pancrazio; Staff Liaison: Ernestine Horton.



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