The Door Keeper's
BY JIM BLOUNT, CHAIR
To insure the proper credentialing of delegates to the VVA
National Convention and to help in the seating of the delegates
in accordance with the VVA Constitution.
The Credentials Committee consists of the nine VVA Regional
Directors and a chair nominated by the VVA national President
and approved by the VVA National Board of Directors. The
national staff liaison is the Director of Membership.
The VVA member strength as of February 28 shall determine both
the chapter and state council delegate count for the Convention,
in accordance with Article I, Section 6, of the VVA
No transfers of VVA members shall be authorized 90 days prior to
the start of the Convention until after the end of Convention.
Transfers for the purpose of starting new VVA chapters or
transfers into a different chapter when a member changes his or
her residence may continue.
New delegates attending their first VVA Convention must attach a
copy of their DD Form 214 to their convention registration form.
Delegates who attended VVA Conventions in 1999, 2001, and 2003,
or are life members or state council presidents do not need to
attach a copy of their DD-214. All delegates are encouraged to
have a copy of their DD-214 with them at the Convention to help
answer any potential credentialing questions.
When a chapter elects not to send a delegate, the chapter may
transfer the delegateís vote to another eligible VVA member in
good standing from any chapter within the chapterís state or the
chapterís state council. If a state council elects not to send a
delegate, it may transfer the delegateís vote to another
eligible VVA member in good standing from any chapter within its
state. Transfer authority must be in writing and signed by two
chapter officers or, in the case of a state council, signed by
two state council officers.
All challenges should be brought to the attention of the
Credentials Committee chair. The chair will confer with the
applicable regional director, state council president, and VVA
membership staff for clarification of a delegateís credentials.
If a challenge cannot be resolved at that level, a meeting of
the Credentials Committee will convene and arbitrate.
If VVA national has not received a copy of a state council or a
chapterís annual financial report, that state council or
chapterís delegates will not be credentialed. They will not be
allowed on the Convention floor until the annual financial
report has been received. Annual financial reports may be turned
in at Convention. It is recommended to bring a copy of the
annual financial report to the Convention.
The Credentials chair will make an oral report each morning to
the assembled delegates notifying them of the total number of
delegates seated that day.
The Credentials Committee is responsible for setting up delegate
chairs on the Convention floor by region and state, according to
the number of delegates each state is allotted.
Delegate seating will be assigned by the following procedure:
The host region will be assigned the center front section, with
the host state seated in the front row or rows. The Credentials
chair will then draw numbers (1-9 for each region, except the
host region). The first region number drawn will be seated
behind the host region, the second region number drawn will be
seated behind the prior region, and so on. As soon as the first
section is filled, the seating will move to the right section
(stage left) and continue as before. When the right section is
filled, the left section (stage left) will be seated.
All efforts will be made to keep region seating intact.
Adjustments may have to be made in the order drawn depending on
the size of the region and the space available. Resolution of
this issue is the responsibility of the Credentials chair.
Unassigned seats may be added at the end of each region or state
to accommodate delegates expected to be added after the
THE BUSINESS MEETING
The Credentials Committee is responsible for establishing and
certifying absences of delegates during the business meeting.
To this end, the Credentials Committee shall at all times when
the delegates are in session maintain an easily identifiable
presence on the main floor of the Convention.
In the event a delegate is unable to attend the Convention, or
is excused during the Convention, his or her chapter or state
council may register an alternate to be credentialed and seated
as a delegate to the Convention, with full powers, to act in the
stead of the delegate who has been excused by the Credentials