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BY DAN STENVOLD, CHAIR

These proposed rules, if accepted, will govern the credentialing, what constitutes a quorum, seating, committee reports, resolutions, debate, voting, decorum, and Robert’s Rules of Order for VVA’s 14th biennial National Convention in Louisville, Kentucky. All delegates should familiarize themselves with these rules, which are similar to those employed in previous conventions, to help insure a smooth-running and productive convention.

CREDENTIALS

A. The Credentials Committee shall provide identification for delegates and alternates upon registration with the Credentials Committee.

B. Identification badges shall not be transferable.

C. Such identification must be worn during all meetings of the Convention.

D. A member registered as an alternate may become a delegate only after proper clearance with the Credentials Committee. No alternate or other person may substitute for a delegate who remains registered.

QUORUM

A majority of the credentialed delegates shall be necessary to constitute a quorum for the conduct of business.

SEATING

There shall be a designated seating area for delegates. Non-delegates and guests shall be seated in a designated observers’ area.

CONSTITUTIONAL AMENDMENT PROCESS

The chair of the Constitution Committee shall report the work of that committee and shall provide the delegates with an overview of the process for hearings to be conducted on each proposed amendment to the bylaws as written. The report of the Constitution Committee shall be subject to a hearing to be held before a reading at a general session of the Convention.

Following the Constitution Committee’s hearing, each proposed amendment shall be read at a general session of the Convention, and moved by the chair of the Constitution Committee, and deemed to be seconded by a member of that committee, and shall then be put before the Convention for debate, and upon a motion to close debate, for a vote on the proposed amendment. Amendments to the bylaws shall require the affirmative vote of two-thirds of the delegates present and voting for passage. Any amendments referred back to the committee shall be subject to further review and appropriate action. Those proposed amendments will then be presented a second time at a general session of the Convention and shall be subject to full debate, amendment, and vote by the delegates.

THE RESOLUTIONS PROCESS

The Chair of the Resolutions Committee shall report the work of that committee, and shall provide the delegates with an overview of the process for hearings to be conducted on each proposed resolution as written. This shall be done at a general session of the Convention and prior to any committee hearings.

Following the committee hearings, each proposed resolution shall be read at a general session of the Convention, and moved by the Chair of the Resolutions Committee, and deemed to be seconded by a member of that committee, and shall then be put before the Convention for debate, and upon a motion to close debate, for a vote on the proposed resolution.

Resolutions shall require the affirmative vote of a majority of the delegates present and voting for passage. In the event that a proposed resolution is not adopted after its first presentation, that proposed resolution shall, upon a majority vote of delegates present and voting, be referred back to the appropriate committee for further hearing, review, and modification. Those resolutions shall then be presented a second time at a general session of the Convention, and shall be subject to full debate, amendment, and vote by the delegates.

Following the second reading of, and action upon, the proposed resolutions reported out of committee, delegates may be permitted, upon a majority vote of delegates present and voting, to offer and move proposed resolutions that were not reported out of committee. Such “floor” resolutions shall be in writing and in the form prescribed for submission of resolutions prior to Convention. The Presiding Officer shall set a time for consideration of such resolutions.

DEBATE

A. Debate shall be limited to two minutes for each speaker.

B. The timekeeper will signal the expiration of the allotted time.

C. Debate on any issue shall not exceed twenty minutes, unless such time is extended by the consent of the voting body.

D. No delegate may speak more than twice on the same issue.

E. No delegate may speak a second time on an issue until all who desire to speak have had an opportunity to do so, except by the consent of the voting body.

F. Points of inquiry shall be in the form of a question. Points of information shall be in the form of a statement. After the question or statement is stated, the delegate shall be seated.

G. Microphones shall be designated for speaking in favor (pro) and speaking against (con). Points of order may be addressed at either microphone.

H. A delegate desiring to speak shall stand at a microphone designated for that purpose.

I. Once recognized by the presiding officer, the delegate must state his or her name, chapter number and location, or state council before speaking.

VOTING

A. Except on roll call votes, all voting on reports, amendments, and resolutions shall be by voice or by a show of hands, but the presiding officer may call for a standing vote when in doubt.

B. Casting of votes for election of officers and directors shall be by written, secret ballot.

 

 

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