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may/june 2009

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BY JIM BLOUNT, CHAIR

Please take the time to read all of the rules before sending in your registrations. This year, let’s try to take care of all the registration problems before we get to the Convention. We have a new rule on local filings, so make sure that all state councils and chapters comply. Remember: If a state council or chapter does not comply with all the rules, its delegates will not be allowed on the Convention floor.

CREDENTIALING

1. The VVA member strength as of February 28 of the Convention year shall determine both the chapter and state council delegate count for that year’s Convention, in accordance with Article I, Section 6, paragraph E, National Conventions of the VVA Constitution.

2. Transfers of VVA members are no longer authorized. Transfers for the purpose of starting new VVA chapters or transfers into different chapters when members change residence may continue.

3. If VVA national has not received a copy of a state council’s or a chapter’s annual financial report, that state council or chapter’s delegates will not be credentialed. They will not be allowed on the Convention floor until the annual financial report has been received. Annual financial reports may be turned in at the Convention. Suggestion: Have a copy of your financial report with you in Louisville.

4. If VVA national has not received a copy of a state council’s or a chapter’s annual election report, that state council or chapter’s delegates will not be credentialed. They will not be allowed on the Convention floor until the annual election report has been received. Annual election reports may be turned in at the Convention. Suggestion: Have a copy of your election report with you in Louisville.

5. All chapters and state councils will have filed with the appropriate state agency or office in their state, commonwealth, or territory any report necessary to maintain their corporate status as non-profit corporations in good standing. This will have been confirmed by the State Council President.  If there is any delinquency in any required filings, that state council or chapter’s delegates will not be credentialed until all required filings have been made current.

6. Delegates attending their first VVA Convention must attach a copy of their DD Form 214 to their Convention registration form. Delegates who attended VVA conventions in 1999, 2001, 2003, 2005, and 2007, or are Life Members or State Council Presidents, do not need to attach a copy of their DD Form 214. All delegates are encouraged to have a copy of their DD Form 214 with them at the Convention to help answer potential credentialing questions.

7. When a chapter elects not to send delegates, it may transfer the delegate votes to other eligible VVA members in good standing from any chapter in its state or to the state council. If a state council elects not to send a delegate, it may transfer the delegate vote to another eligible VVA member in good standing from any chapter within the state. Transfer authority must be in writing and signed by two chapter officers or, in the case of a state council, by two state council officers.

8. All challenges are to be brought to the attention of the Credentials Committee Chair. The Chair will then seek the applicable Regional Director, State Council President, and VVA membership staff for clarification of any delegate’s credentials. If a challenge cannot be resolved at that level, a meeting of the Credentials Committee will convene and arbitrate

9. The Credentials Chair will make an oral report each morning to the assembled delegates notifying them of the total number of delegates seated that day.

10. The Credentials Committee is responsible for establishing and certifying absences of delegates during the business meeting. To this end, the Credentials Committee shall at all times, when the delegates are in session, maintain an easily identifiable presence on the main floor of the Convention.

 

 

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