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BY LESLIE DeLONG, CHAIR
Three Constitutional amendments were passed by the delegates at the 13th National Convention in Springfield, Illinois. A brief summary of the changes and their significance to State Councils and Chapters follows:

Article II, Section 12
2005 Constitution

The State Council shall submit its election results to the National Membership Department within sixty (60) days after the council elections; and a list of committee chairs within one-hundred-twenty (120) days.

The 2007 amendment made the following addition to this section:

The State Council shall submit its election results to the National Membership Department within sixty (60) days after the council elections; and a list of committee chairs within one-hundred-twenty (120) days. Notwithstanding any other provision of this Constitution or the National Disciplinary Policy, the Charter of any State Council that fails to file its election report within the specified period shall be automatically suspended upon written notice of suspension to the National Board of Directors. In such cases, no charges shall be required under the National Disciplinary Policy for such suspension to be effective. Written notice of such suspension shall be sent to the State Council at its last-known address.

Such suspension shall continue until (1) the State Council shall file its election report for the election year which caused the suspension; or (2) the Board of Directors of the Corporation shall relieve the State Council of the responsibility for the filing of such report for the election year in question; or (3) the Charter of such State Council shall be thereafter revoked upon the filing of charges under the National Disciplinary Policy.

Impact on State Councils: The Corporation has the ability to immediately suspend, without formally filing charges through the National Disciplinary Policy, any State Council that does not submit its election results within sixty days and its list of committee chairs within one-hundred-twenty days. The amendment emphasizes the importance of filing this information with the Corporation and is in agreement with the policy already in force related to the filing of annual financial reports.

Article II, Section 4, Paragraph A
2005 Constitution

A. The delegates to a State Council shall elect from the membership within the state, whether Chapter or otherwise, a President, a Vice President, a Secretary, a Treasurer, or Secretary/Treasurer, and such other officers as may be deemed necessary or proper by the council. Election of officers of the council, held after December 31, 1986, shall, upon nomination, be by vote at a meeting of the Council to be held in June of each even-numbered year. Officers shall serve for a term of two (2) years or until the seat held by such officer shall be deemed vacant pursuant to the provisions of this Constitution.

The 2007 amendment deleted the words “in June” and replaced them with “the 2nd calendar quarter.”

Impact on State Councils: This amendment gives more flexibility to State Councils in scheduling their election meetings. Greater flexibility may help the councils find more reasonable hotel and meeting rates and may allow elected individuals more time to arrange to attend the Leadership Conference.

Article III, Section 9
2005 Constitution

The Chapter shall submit the election results and a list of committee chairs to both the State Council and the National Membership Department not later than sixty (60) days after the Chapter elections.

The 2007 amendment made the following addition to this section:

The Chapter shall submit the election results and a list of committee chairs to both the State Council and the National Membership Department not later than sixty (60) days after the Chapter elections. Notwithstanding any other provision of this Constitution or the National Disciplinary Policy, the Charter of any Chapter that fails to file its election report within the period specified herein shall be automatically suspended upon written notice of suspension to the appropriate State Council and the National Board of Directors. In such cases, no charges shall be required under the National Disciplinary Policy for such suspension to be effective. Written notice of such suspension shall be sent to the Chapter at its last-known address.

Such suspension shall continue until (1) the Chapter shall file its election report for the election year which caused the suspension; or (2) the Board of Directors of the Corporation shall relieve the Chapter of the responsibility for the filing of such report for the election year in question; or (3) the Charter of such Chapter shall be thereafter revoked upon the filing of charges under the National Disciplinary Policy.

Impact on Chapters: The Corporation has the ability to immediately suspend, without formally filing charges through the National Disciplinary Policy, any Chapter that does not submit its election results and its list of committee chairs within sixty days of their elections. There is no extension for filing the list of committee chairs at the Chapter level. The amendment emphasizes the importance of filing this information with the State Councils and the Corporation and is in agreement with the policy already in force related to the filing of annual financial reports.

The committee will continue to review the bylaws of any State Council that wishes us to do so. Just send an electronic copy to us via the VVA web site “Contact Us.”

The following information is available, or will be available soon, on the Constitution Committee page at www.vva.org

  • Description of the most recent constitutional changes and their impact on State Councils and Chapters
  • Templates for State Council and Chapter Bylaws
  • List of State Constitutional Committee Chairs and contact information
  • FAQs related to the Constitution.

Committee members: Leslie DeLong, Chair; Ken Holybee, Ben Humphries, Bob Johnston, Bill Messer, Craig Tonjes; Special Advisers: Barry Hagge, Mary Miller, Bruce Whitaker; Staff Liaison: Tracie Houston.

 

 

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